This case at a glance
| Client | Major general trading company |
|---|---|
| Challenge | Slow profit tracking by order, and export transactions that could be processed before approval |
| What we did | New GRANDIT (web ERP) implementation, integrated with the export control system |
| Products | GRANDIT, export control system |
| Results | Purchase costs seen quickly and accurately. Transactions cannot be settled before approval |
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About the client
• Industry: Major general trading company
• Company overview: As a general trading company, the client runs a wide range of businesses in Japan and overseas, including food and chemicals. -
Challenges
• Delayed payment entries made profit and loss by order hard to see
Between order and delivery, payments to suppliers and to carriers arise, and each must be linked to the item. The client was linking them only after payment was complete.
As a result, the timing of entries did not match, profit and loss by order was delayed, and budgeting also took time.
• Export contract risk from systems that were not connected
When concluding export contracts, the client used both a dedicated legal review system and a core system for contracts and settlement. Because the two systems were not connected, transactions could move forward even without legal approval. -
Solution
• Automatic linking of purchase costs
To calculate actual costs quickly and accurately, we automated the detection of purchase costs and their linking to items.
• Preventing settlement risk by linking approvals
We built a mechanism that reflects export applications and approvals in GRANDIT in real time as soon as they are completed in the system. To prevent incorrect settlement and fraud, applications that have not been approved cannot proceed to settlement. -
Results
• More efficient inventory management and profit calculation
Being able to calculate actual purchase costs quickly and accurately has greatly improved the accuracy of inventory management and profit calculation. This makes it possible to keep appropriate stock levels and optimize sales plans, reducing the risk of excess stock and stockouts and making profit management more efficient.
• Much more efficient workflow
Seamless integration between the two systems has removed the lag between approval and settlement and made operations as a whole much more efficient. Matching and checking work has decreased, so staff can focus on higher value work.
• More accurate and faster work
Because approved information is reflected in real time, the risk of errors and missed approvals has fallen, and accuracy has greatly improved. Information is reflected immediately, so decisions are also made faster, both on site and in management.
